Hosting and Organizing a Pickleball Tournament at Khyra Beaucrest Ranch

If you’re looking to host a memorable pickleball tournament—whether for fun, fundraising, or the championship, Khyra Beaucrest Ranch is the perfect setting. At our Cherry Valley ranch, we combine rustic luxury lodging, tournament-grade courts, and a relaxed Inland Empire setting that helps your event shine. Here’s how to plan, organize, and deliver a top-tier pickleball outing your group will talk about long after the last match. The maximum occupancy is 20 people.

Why the Inland Empire + Khyra Beaucrest are Ideal for a Tournament

• Located in Cherry Valley, our estate sits within the picturesque Inland Empire region. Think mountain vistas, open skies and a relaxed atmosphere far removed from stuffy and humid indoor venues.

• Khyra Beaucrest Ranch has experience hosting many pickleball outings and tournaments, including both casual play and competitive events with the Beaumont‑Banning Pickleball Club.

• Our courts are regulation-size, tournament-grade, and surrounded by 15 acres of private estate—so your event feels special, secluded, and polished.

• Stay where you play! Staying on-site in our 12-bedroom estate means participants can practice, relax, mingle, and recover post-game without worrying about travel.

• The Inland Empire location offers ease of access (from L.A., Palm Springs, and beyond) while allowing you to build in a full weekend experience instead of just a few hours on the courts.

Pre-Tournament Planning: The Essentials

1. Define Your Format & Audience

• Decide whether your tournament is casual (round robin, social mixers) or competitive (brackets, prize structure).

• Set your participant count, age/skill divisions, and how many courts you’ll need simultaneously.

• Determine lodging and stay-package expectations: will all players stay onsite at the ranch? Will spectators join?

  
  

2. Secure the Venue & Lodging

• At Khyra Beaucrest Ranch, the courts and lodging are booked together, which streamlines planning and guest logistics.

• Make sure court time fits your schedule: blocks for matches, warm-ups, finals.

• Ensure lodging for participants and possibly spectators: we have the courts, kitchen, mansion and four private cottages all on one estate.

3. Establish the Tournament Schedule

• Arrival/check-in day (usually the evening before): registration, welcome drinks, informal matches or mixers.

• Tournament day(s): morning matches, midday break, late-afternoon finals, followed by a wrap-up social.

• Post-tournament: brunch/poolside recovery at the ranch, awards ceremony, optional casual doubles.

• Leave buffer time for warm-ups, delays, and recovery.

4. Logistics & Operations

• Court setup: We’ll take care of the details.

• Registration & check-in: Digital or physical, consider including tee shirts and name tags.

• Referees/score-keepers: Assign support for a smooth flow.

• Food & refreshment: On-site catering, snack stations, and a post-match social.

• Lodging coordination: Room assignments, check-in process, group rooming details.

• Guest communication: Provide a PDF agenda, location map, parking info, and a list of what to bring and what’s included.

5. Branding, Prizes & Extras

• Decide on the tournament details: name, logo, shirts, social hashtags, etc.

• Decide on prizes for winners (trophies, gift cards, swag).

• Extras: Consider a professional photographer or videographer, and a post-match interview corner.

• Guest experience extras: Welcome bag with water bottle, sunscreen, snack, and  local treats from the Inland Empire.

Organizing the Tournament at Khyra Beaucrest: Step-by-Step

Step 1: Define your tier & capacity

Decide if you want to play two matches at once or individual matches so everyone can watch. The ranch’s courts are regulation-sized and built for both casual and serious competition. 

Step 2: Book your date & venue

Reach out to the ranch’s concierge Harris to secure the estate, courts, lodging, catering package, and any equipment rental. Confirm how many nights you’re booking.

Step 3: Set the tournament schedule

Sample structure:

• Day 0 (Arrival): Evening welcome mixer, rules briefing, light social games.

• Day 1 (Quarter-finals): Morning & afternoon matches, lunch break, semi-finals in late afternoon, social gathering.

• Day 2 (Finals + Recovery): Morning finals, awards ceremony, poolside/brunch unwind, departure.

Step 4: Registration & participant logistics

• Create a registration form (skill level, guest count, lodging needs).

• Assign lodging rooms (mansion + cottages). Make sure players know arrival times, transport, parking.

• Provide an event guide: lodging map, court schedule, what to bring (paddle, apparel, water bottle).

Step 5: On-site operations

• Set up courts early: Water stations, relaxation areas, etc.

• Staffing: Match officials or referees, check-in desk, concierge liaison at the ranch.

• Hospitality: lunch/snack breaks, post-match hydration, score updates.

• Social element: host a post-day social on the terrace or poolside to build camaraderie.

Step 6: Wrap-up & guest experience

• Awards ceremony with medals/trophies, photo op on the courts or on the ranch lawn.

• Provide a recovery brunch at the ranch after the competition day, give participants time to unwind and reflect.

• Send a post-event email/photo gallery link, social posts, and a thank you note to attendees.

Tips for a Smooth and Memorable Tournament

• Match your format to your audience: Beginners prefer round-robin; experienced players often expect brackets and prize incentive.

• Use the natural surroundings: At the ranch, the mountain vistas and private estate add a premium feel; make this part of your story.

• Keep lodging and the courts co-located: The closer your playing space and accommodation, the less logistic stress; Khyra Beaucrest delivers this.

• Provide downtime: After matches, give players space to recover. Use the pool, lawn games, fishing pond or hire a Yoga instructor or get a massage from one of our massage therapists..

• Emphasize the player experience: Not just “play the game,” but “enjoy the weekend”. Include a welcome dinner, cocktails by the fire-pit, and a nice catered dinner.

• Be clear on rules, schedule, and expectations to minimize confusion and keep matches on time.

• Document the event: Hire a photographer or ask a team member to capture highlights, so you can build content for future tournaments.

Why Khyra Beaucrest Ranch is the Perfect Tournament Host

• Our courts are tournament-grade, regulation-size, designed for players of every level — from social games to serious competition.

• The estate setting means participants can stay, play, socialize and relax all in one location. No headaches with shuttles or splitting groups across hotels.

• With lodging, courts, amenities (pool, fishing pond, lawn games) and concierge service, you’re offering more than competition—you’re offering an experience.

• The private estate offers exclusivity: your group won’t be competing for court time with the public. Your event takes center stage.

• Located in Cherry Valley, the setting combines accessibility (from L.A. and Palm Springs) with a destination feel that elevates your tournament.

• We’ve already hosted many pickleball outings—including collaborations with the Beaumont-Banning Pickleball Club—proving that our venue works for both casual and competitive events.

  
  

Organizing a pickleball tournament can feel like a big task, but with the right location, planning, and player experience mindset, it becomes a signature event that participants will remember year-after-year. At Khyra Beaucrest Ranch, you get the courts, the lodging, the setting, and the support you need to make it seamless. Just make sure to: 

• Choose your format, secure the site, and build a clear schedule.

• Provide lodging and logistics together so attendees can stay and play without friction.

• Make the setting part of the appeal; your court, your lodging and your surrounding events and activities. 

• Don’t neglect the player  experience. Offer an after-match social, downtime activities, and nice meals.

• Use the ranch’s  amenities and support to elevate the standard tournament into a full-weekend event.

  
  

Contact Harris at Khyra Beaucrest Ranch, pick your dates, reserve the courts, and start sending invites. Get ready to host a pickleball tournament that blends sport, rustic luxury, nature; and a lot of amazing memories.